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2005/2006 Sept 08/2006
Attending: Mike Powell, Padraic Ryan, Jordan Charbonneau, Adam Coombs, Garnett Genuis, Allison Stark, Andrew Lawrence, Yannick Lepage, Graham Pressey
1) Discussion begins with the formulation of 2006/2007’s budget
- google spreadsheet created to allow easy access and editing of info
2) Discussion moves to when business meetings should be held
- decision reached  Thursdays at 12:00 until 1:00
- room booked by Jordan (Tory 236)
3) Discussion continues with equity committee
- central to talk is position of “ombudsperson” – formal title yet to be decided
- mandate tentatively reached  those with issues may raise them to the ombudsperson, with role being investigative in nature including no decision making provisions – advisory role to executive
- this mandate will be posted on CUSIDnet by Jordan
4) Discussion ends with tournament selection committee, which it is decided will meet ad-hoc, and be fairly autonomous from executive
- urgent matters include deciding Worlds attendees Sept 14/2006
Business Meeting, opens: 12:32 PM
Attending: Yannick Lepage, Jordan Charbonneau, Adam Coombs, Garnett Genuis, Andrew Lawrence, Graham Pressey, Dan Westlake
1) Office of Public Speaking
- public speaking integral part of debate, worthy of recognition
- needs to be formally incorporated into CUDS structure
- position would oversee logistics, training, and promotion of public speaking within CUDS and Carleton
- position passed by a show of hands unanimously
2) Tournament Registration
- BP Champs – Garnett has registered, Jordan must send cheque
- Yale – Adam has registered
- Worlds – names needed to register, applications accepted until upcoming Sunday (17th)
3) Novice Training Day
- CUDS to start program at 10:00, EDS to arrive when possible
- Padraic to deliver seminar, group discussions to be held on topic of resolutions
- Andrew to handle food issues
4) Communication Issues
- Graham to reply to all emails directed to the executive, regardless of sender
5) Miscellanious
- possibility of Novice tournament being in trouble, CUDS may make move to remove tournament from Trinity hands and run itself
- Adam to discuss this possibility with Trinity tomorrow
Meeting closes 1:00 PM Sept 21/2006 Opens 12:22 PM
Attending: Jordan Charbonneau, Adam Coombs, Garnett Genuis, Andrew Lawrence, Graham Pressey, Dan Westlake, Padraic Ryan
1) Pro-life debate
– general consensus that we should be involved/supportive
- Graham to respond in the affirmative to organizer that we will moderate the debate
2) Novice tournament details
- those who have applied: Grinton, Mike, Jeremy, Alex, Sara, Olive, Blair, Katy, Cameron, Bill Hughs’ (from U of O) brother – teams to be decided on by tournament selection committee
- Padraic to contact Ren in regards to the BP experience of those members we are sending as judges
3) Levy info
- Jordan to contact VP Finance of CUSA for date by which we can receive levy
- Adam will send off fund-raising letters ASAP
4) Other Tournaments
- Guindon tournament fee  should we charge it?
a) unanimous support amongst tournament attendees to support the fee
- Worlds attendees and registration
a) names of attendees needed to register  debate-off to be held as soon as possible to determine this, next week if possible
b) meeting date of tournament selection committee also to be determined
5) Novice rep. elections
- to be held during next week’s meetings
- Mike Powell submits suggestions for consideration, to be voted on next week:
a) what to do in the case of a tie in voting
b) status of proxy votes
6) Xerxes
- Dan confident in progress of arrangements
- Adam suggests holding a tour of Carleton campus to promote the school during the tournament
7) Misc.
- Andrew to get in contact with Jessica Scorpio for scholarship information
Meeting concludes at 12:44 PM Sept 28/2006 Opens at 12:15 PM
Attending: Jordan Charbonneau, Adam Coombs, Garnett Genuis, Andrew Lawrence, Yannick Lepage, Graham Pressey, Josh Prowse, Padraic Ryan, Dan Westlake
1) Worlds
- timeline for selection had been asked to be extended by various club members, however, with unanimous vote of attendees, decision reached to not extend the deadline date
- Worlds Selection Policy reviewed and modified as needed with subsequent vote passing the document with one abstention
2) Equity Committee
- a 3rd person is required to fill open position (currently President Adam Coombs and Equity Officer/Ombudsperson Allison Stark sit on 3-person committee)
- proposal to announce possibility for CUDS members to apply to fill position passed with Graham to announce this opportunity over the mailing list
- selectee to be determined at next business meeting
3) Novice Rep. elections
- to be held next Wednesday meeting with another reminder to apply being sent out over the mailing list by Graham
4) Equity Policy
- proposal by Padraic to vote on his draft of policy, as posted on CUSIDnet
- unanimous passing, Graham to update appropriate section on CUDS website
5) Xerxes
- review and suggestions made with rooms to be booked by Dan shortly
6) Pro-Life Debate
- CUDS will no longer be moderating said debate upon realization that structure is geared towards one side (essentially a presentation) with the addition of certain presenters being in bad standing with Carleton University
7) Levy
- CUSA has informed that levy information will not be available until November, at which time the monies will be distributed
8 ) Guindon
- Padraic proposes we send all who apply to tournament, passes unanimously
- Tournament Selection Committee to make decisions regarding pairings shortly
- deadline to apply will be one week before tournament itself
Meeting concludes at 12:53 PM Oct 05/2006 Business Meeting
Opens at 12:17 PM
Attending: Jordan Charbonneau, Adam Coombs, Garnett Genuis, Andrew Lawrence, Yannick Lepage, Padraic Ryan, Dan Westlake, Grinton
1) Novice Rep Elections
- to be held next Friday, proxies (with sufficient warning) to be allowed
2) Equity Committee
- applications have started coming in
- executive will appoint chosen candidate at next business meeting (Oct. 12)
3) Chancellors
- full registration fees need to be sent ASAP, however number of debaters to be sent has not yet been confirmed
- Garnett to post on CUSIDnet to encourage further application
- final decision for numbers will be made next business meeting (Oct. 12)
4) Fundraising letters
- Adam has sent appropriate letters, simply waiting for responses
5) Worlds preparation meeting
- 12:00 in library room (TBA) the Friday of the Guindon tournament weekend
- further info will be posted on CUSIDnet
6) BP Champs
- Garnett to book transportation for tournament
7) Xerxes
- invitation has been posted, emails to soon be sent to schools individually
- rooms have been booked, confirmation expected
8 ) Worlds
- flights to be booked on an individual basis with compensation being determined by the cost of an “average” Ottawa-Vancouver flight
- info to be given in regards to the tournament schedule
Meeting concludes at 12:31 PM CUDS Business Meeting Minutes
October 12, 2006
Present: A. Coombs, D. Westlake, G. Genuis, P. Ryan
Minutes taken by Padraic Ryan
Meeting opens at 1213h.
1. Ryan expresses concern that G. Pressey, VPCom has violated “Carleton CUSIDnet Forum Policy” By-law by allowing a non-student, non-alumni into the CUSIDnet forum without first posting to the forum. Coombs will ask Pressey to remove said user from the forum until his membership can be discussed.
2. Discussion of Xerxes business with Westlake, TD. Westlake must appoint Food Director and Volunteer Co-ordinator. Westlake will continue to advertise tournaments to high schools, emphasizing WUDC style, Worlds-breaking CA, etc. Westlake must approach I. Freeman about CAing. Westlake must follow up room bookings, or get J. Charbonneau to follow up.
3. Press coverage of Carleton’s anticipated success at Guindon Cup. Ryan will speak to Charlatan Editor-in-Chief about sending a reporter directly to out-rounds on Sunday.
4. Chancellor’s Cup. No one has indicated interest. Oct. 23 is the deadline for a cheque deposit. M. Powell wants to hybrid with a non-Carleton debater. Will put off a decision on number of teams until business meeting of Oct. 19, and aggressively mention it in the meantime. A driver is needed.
A. Lawrence and C. Hannay arrive at 1226h.
5. Concerns about driving personal vehicles to tournaments. Ryan will speak to W. Scott Thurlow III in a non-professional, non-lawyer-client-relationship fashion about liability on this matter.
6. Vehicle bookings: Genuis must book 1 van for Hart House from the Catherine Street Enterprise, and either 1 van, or 1 van and 1 car, for Yale depending on the outcome of the TSC decision.
7. Weekly world’s prep sessions: Ryan will try to find a time slot which all WUDC debaters can attend to do research – Wednesday nights are out; tentatively, Thursday nights.
8. Public speaking: Hannay will set up a schedule for public speaking workshops. Wednesday meetings will not work.
9. Fundraising letters: FASS has agreed to give $1500. No response from FPA. Letters need to be sent out to raise money for worlds. Ideas: Dean of Student Affairs, First Year Experience Office for other tournaments, NPSIA, PoliSci, Kroeger College, Aerospace Eng. Genuis will send a letter to Kroeger. Ryan is asking for “presidential” funding from FASS, FPA, Student Affairs. Y. LePage, VPFrench will send letters to French Dept.
10. Engineering debate competition: Carleton Student Engineering Society has asked for help in running the debate portion of the Ontario Engineering Competition. Coombs will send a gracious letter offering to help.
11. Novice rep elections will be delayed until Wed. 18 debate meeting (Hannay’s birthday).
12. Website: news items need to be updated. Everyone present will ask Pressey to update website.
13. Constructive points items: Novice rep elections, Chancellor’s, research session.
14. Motion passes supporting the right of people everywhere to determine their destiny, both political and personally.
Meeting closes at 1251h. 19th of October, minutes by Mark
Meeting comes to order at 12:13
Present: Adam, Mark, Jordan, Blair. Westlake, Yannick
1. Constitutional Amendment Proposal (2 week notice)
Proposed by Adam
Article III – Membership
All students of Carleton University are welcome to become a member of the Society, with the exception of students demonstrated to have been involved in the circumstances resulting in the decertification of the Carleton Dorchester Debating Union or those who have consistently violated either the CUSA or CUSID codes of conduct. The Chair of any Business or Debating meeting shall be empowered to remove any person who disrupts any proceedings, or acts in a threatening or abusive manner.
2. Chancellors
2 teams and 1 judge (to be decided by TSC)
Adam to talk to Dickie since reg is due in a few eeks
3. Money Money Money!
Yannick proposed putting extra levy money at the end of the year in ING high savings interest account. Adam :”look in to it”
4. Xerxes
-no budget
-teams confirmed: 3 (Ashbury), LCC says they will send 4-6
Adam, “does this strike anyone as a problem?”
Mark to ask Scorpio to check her old emails from contact info
-budget to be done
-ballots: Adam suggest using $30 CUSA budget
-Food Director: will be confirmed this week
-Volunteer Coordinator: Blair (assisted by Yannick to steal UNers)
-Adam suggests we should roughly expect 40 teams
-Tabs director: Graham….although he doesn’t know yet (Hi Graham!)
-Head Runner-Dan Moak (in abstentia)
-food-look into getting free shit from Great Canadian Bagel/ grocery store
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5. Worlds
-people have started booking tickets
-$621 is so far average round trip ticket so far. BOOK NOW!!!!!!!!!!!!
-Random guy enters room
5. Fundraising Letters
-Jordan will draft them this week for NPSIA, AKC (Garnett), P-Ryan- DEAN OF STUDENT AFFAIRS (Mark’s emphasis), jounro
Another Random guy enters room and sits down and appears to take out a binder with pictures (Mark things to himself, maybe there is a class at 1)
6. BP Champs
-Ryan via google talk says that he doesn’t need billing
7. Constructive Points (send out today Mr. Comm Director)
-good luck to team BP Champs Yale
-Xerxes volunteers needed, email at xerxes@carletondebate.org
-Guindon results….Graham write up some great work guys blah blah
-PET has be postponed, stay tuned for details
-get ready for CP, say goodbye to BP!!!!!!!
-Mike over google talk says we should impeach president
Meeting ends at 12:48 Nov 02/2006 Business Meeting
Opens at 12:11 PM
Attending: Jordan Charbonneau, Adam Coombs, Garnett Genuis, Andrew Lawrence, Yannick Lepage, Graham Pressey, Blair
1) Chancellor’s
- registration is paid for 5 discreet individuals
- Mike (Powell) will be hybridding as desired
- billeting has been arranged
- for monetary purposes, members should purchase CUDS War Bonds
2) Worlds
- registration is being paid, all other issues are taken care of
3) Xerxes
- schools are being contacted in an effort to encourage the participation of more teams
- Jeremy has been installed as Food Coordinator
- rooms to be confirmed by Jordan
- Adam to make tentative look into awards
- Chris to cover public speaking issues
- Blair is to contact those novice members who have not returned to meetings in recent weeks to inquire as to whether they can help with the tournament
4) Constructive Points
- Graham to send out an e-mail regarding Yale results, as well as other newsworthy items
- also, Graham will undertake to update the website to more accurately reflect this year’s events
Minutes temporarily taken over by ALaw
5) Funding Letters
- Letters have been drafted, need review before submission
- Blair comments that certain parts of the letters are too wordy
And now by Yannick
6) TSC Meeting
- pairings to Chancellor’s decided: Blair(N)-Mike(N), Mike-Mike’s brother, Yannick-Hybrid
Meeting concludes at 12:50 PM Nov 09/2006 Business Meeting
Opens at 12:30 PM
Attending: Jordan Charbonneau, Chris Hannay, Yannick Lepage, Graham Pressey, Blair Stein, Dan Westlake, Mike
1) Xerxes
- tasks assigned and on track
- Blair to get list of volunteers to Dan
- Graham needs laptops and helpers for the weekend
2) Car Policy
- Yannick proposes that CUDS should constitutionalize a policy concerning the use of personal vehicles on club trips, ie if an accident occurs, the club pay the deductible for the insurance
- idea discussed to some length with decision to postpone until more relevant information on precedents and other members’ ideas can be gathered
3) Constructive Points
- Graham to send out an e-mail highlighting upcoming Xerxes tournament, including last call for volunteers
- reminder also to be sent stating the cancellation of the Pierre Elliot Trudeau tournament (to have been held at u Ottawa)
Meeting concludes at 12:50 PM Nov 16/2006 Business Meeting
Opens at 12:18 PM
Attending: Jordan Charbonneau, Adam Coombs, Garnett Genuis, Graham Pressey, Blair Stein
1) Forum Issues
- request has been put to exec to delete certain posts on CUSIDnet
- exec reviewed appropriate by-laws and posts and decided after discussion that the posts in question are not in fact offensive, and that therefore, they will not delete them at this time
2) Levy
- Jordan to look into this after meeting
3) Xerxes
- issues are all on track, small last minute items needed for tomorrow however (Blair to get most of them)
4) Multicultural Week
- Garnett proposes holding debate during this time on related issues
- general consensus, Garnett to look into further details
Meeting concludes at 12:53 PM November 23/06 Business Meeting Present: Genuis, Westlake, Coombs, Charbonneau, Ryan, Stein
Minutes taken by P. Ryan, Esq
1. Genuis suggest multiculturalism debate for CUSA multiculturalism week next semester – has contacted C&S people but not heard back.
2. Genuis raises issue of CUSA refusing to certify a pro-life club, and if CUDS should fulfill its mandate to promote free speech. Ideas include writing a letter to the Charlatan, showing up the meeting. We will draft a letter on CUSIDnet to be signed by the executive and sent to the Charlatan.
3. Xerxes postmortem:
a. What went well: food (there was no vegetarian food but this was the fault of Dirienzo), overall schools were happy with it (some complaints about 5 minutes being too short), Ian did a fantastic job as CA, adjudicators did a good job (a divide between highly qualified judges and highly unqualified judges though), Blair did a good job with volunteers
b. What went badly: weekend slot was suboptimal, tabs (data entry errors screwing up the break, tabs were not printed off for the final, Friday night rounds took a long time to tab),
c. Suggestions for next year:
i. Tabs: More oversight needed. An additional staffer needed in addition to tabs director. Timeline needs to be clearer for when pairings are required. Consider hand-tabbing depending on tournament size. For Dorchester, Ian should run tabs.
ii. Schedule needed to be padded more.
iii. More clarity in advance on which rounds are closed and open adjudication.
iv. Better website.
4. Next semester – we should billet at more tournaments to save money.
5. Next business meeting we will determine whether to send teams to Bishop’s “tournament”.
6. Pressey needs to come to the next business meeting to address concerns about VPCom duties.
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